How Email Attachment Works with EDI
Name & Adddress Matching
Email Attachment is a service that is often desired by higher volume recipients to complement EDI service. EDI service is available for only First Meeting Notices, Discharges, Dismissals and the Notice of Assets. Email attachment will provide all remaining notices electronically.
Email Attachment has two requirements in use that Email Link does not:
- The use of a password to open the file
- Email Notice Delivery confirmation
- Password Requirement
Each PDF attachment will be encrypted and require a password to view the file. This important security measure is designed to protect the sensitive information contained in the document. After your EBN application has been approved, you will be sent an email with a link to create your password. Please note:
- Passwords will not expire. You may request that a password be resent to you. It will be sent only to the email address to which your notices are sent.
- When you open your PDF file, you will be prompted for your password.
- Retain your password for opening your notices even if you have saved them to another storage location. Your password should remain secure. If you have forgotten your password, you can request that it be sent to you here.
- You must create your password within two (2) weeks of being notified you have been approved. If you do not create a password within the time frame alloted, you will automatically be switched to receive Email Link. Once you have been switched to Email Link, if you wish to receive an email with a PDF attachment you will be required to sign and submit a new agreement.
- Email Notice Delivery Confirmation Requirement
Your email system must be able to provide a confirmation that the notices were
successfully delivered to your mailbox.
This confirmation can be provided through one of the
- Confirmation via Delivery Service Notification (DSN)
The first thing you should do is determine whether your email account is
Delivery Status Notification (DSN) compliant. If you use an email provider that is
DSN compliant it will automatically return an electronic email confirmation to the
BNC that the email sent by the BNC was delivered to your mailbox. Initial results
from email testing by the BNC indicate that a number of the larger
consumer-oriented email providers are not DSN-compliant (e.g., AOL, Yahoo, MSN,
"How do I know if my email account is DSN compliant?" We provide
testing service for DSN
- Confirmation via Automatic Mail Response
If you have determined that your email provider is not DSN-compliant after
running the automatic check in (a) above, you should then check to see if your
provider is capable of providing an automatic, predefined email response upon
receipt of an incoming message. Generally, organizations should have this
capability where they control their own email network (i.e., you do not dial up to
an Internet Service Provider to retrieve your email). This can generally be
achieved by setting up a rules-based response in your email system, sometimes
referred to as an "autoresponder" or "Mailbot."
If your email fails our dsn test, you will be provided guidelines for how you
might set up automatic email response.
Many organizations use one of the many email management software products
available in the marketplace that can be set-up to provide an email confirmation
to a sender upon receipt of an incoming message. Email management software products
can provide additional time-saving functions, such as reviewing the contents of the
message so that it might be routed to the appropriate individual or group in an
organization. Because the body text of an electronic notice itemizes the content of
the notice attachment, a mid- or large-size organization could realize significant
benefits by utilizing the automatic routing feature of their email management
You must have the latest version of Adobe Acrobat PDF reader software installed on
your PC. If you do not have this software you can download it free of charge from
You must complete our online Noticing Agreement signup
process. You may call our toll-free support number if you require help.
Upon receipt of your signed Noticing Agreement, the BNC will conduct a test to
confirm that your email account is working and that your email provider is capable of
returning a valid acknowledgement to confirm that notices were successfully delivered
to your mailbox.
Email service will be initiated approximately two weeks after you complete and
return the Noticing Agreement.
During the first 30 days of EBN service, the BNC will send the notice electronically
as well as mail the paper copy so that you may confirm the process is working
Upon expiration of the 30 day redundant mode (redundant mode begins from the date
the BNC sets up your service, not the date of your first EBN notice) all future notices
processed by the BNC for this court will only be sent electronically without further
notice. Call the BNC at 877-837-3424 if you have other specific needs.
Name and Address Matching
When you fill in the Noticing Agreement you must identify
the name(s) and address(s) and name synonyms (spelling
variations of your name) to which electronic notices are to be
sent. For details and examples of the EBN Name and Address
matching process click here.
The BNC will transmit the email each evening. The following guidelines apply to email
The BNC maintains a record confirming delivery of the electronic notice. If the BNC
is unable to confirm receipt of the delivery for any reason, the notice will be printed
and mailed the following day.
Should electronic noticing delivery to you be unsuccessful three consecutive times,
the service will be terminated without further notice and only mailed copies will be
sent. You must contact the court EBN coordinator or the BNC to resolve the issue and
have electronic noticing service reinstated.
The BNC is not responsible for notices that are acknowledged but your ISP software
incorrectly deletes the email for any reason, e.g., if the ISP makes an incorrect
determination that the notices are unsolicited "junk" email.
The BNC will not retransmit notices. Contact the court to get another copy.
Not all notices you may receive in a case are processed through the BNC. Notices
generated by trustees, attorneys, debtors, and some court-generated notices or orders
will continue to be mailed to the address of record at the court.
Those who use the email service will receive notices as PDF (Portable Data Format)
file attachments. PDF is a cross-platform, fully searchable, open file format that retains
the fidelity of original documents and has gained acceptance as the standard file format
for electronic document distribution and printing.
PDF files can be shared, viewed and printed by anyone with a free Adobe Acrobat(R)
Reader. The Adobe Acrobat Reader software, which allows customers to view, navigate
and print documents in PDF directly from within their Web browsers, is available for all
major computer platforms including Windows(R), Macintosh(R), Unix,
and LINUX. If you do not have it on your system, you can
click here to download the free
Adobe Acrobat(R) Reader.
email recipients can select one of the following options for PDF file attachments:
- An email that has a single PDF file attachment containing multiple notices.
(Example: 20 notices would be sent as 1 email with 1 PDF file attachment). If a method
is not chosen on the Noticing Agreement this will be the method used.
- A single email for each notice with one PDF file attachment per email.
(Example: 20 notices would be sent as 20 emails, each email with one PDF file
- An email that has multiple PDF file attachments (up to 25), each attachment
containing 1 notice. (Example: 20 notices would be sent as 1 email with 20 PDF file
Each email will formatted as follows:
- A subject header containing the BNC email serial number and your Noticing ID
number. The serial number increases each time you are sent a message in order to help
you determine that you have received all your emails.
- Text that describes the number of notices and total notice pages contained in
PDF notice file attachment.
- Text that shows the name & address of the recipient, case number, court
form code, originating court and title of document filed for each notice contained in
the PDF notice file attachment.