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When you fill in the Noticing Agreement you must identify the
name(s) and address(s) and name synonyms (spelling variations of your name) to which
electronic notices are to be sent. Some courts maintain a list of standardized names
and addresses for some recipients (e.g., attorneys admitted to practice before the
court). You may contact the clerk's office EBN coordinator to see if they have you
listed. If you are interested in the EDI service you may contact the BNC at 877-837-3424 for assistance in compiling your name and address list. The address(s) that you list must contain a Zip+4 (9-digit) Zip Code. If
you do not know your Zip+4 you can find it by going to
http://www.usps.com/.
The BNC maintains the name(s) and address(s) you attach to your
Noticing Agreement in a database list that determines whether court notices will be
generated as a printed notice or as an EDI, E-Mail or Fax notice. The BNC will use the
following process to determine if the name and address combination provided by the
debtor (please remember that the debtor submits the name and address used by the
court) matches one in the BNC database:
A. Matching Procedure
- The notice recipient name submitted by the debtor is
normalized. Commas and periods are converted to spaces. Extraneous spaces are
removed from the name.
- The normalized name is compared to the name synonyms listed
on your Noticing Agreement that are maintained in the BNC database synonym list.
A match occurs if the name matches one of the names in the BNC database. Titles
count (Mr, Ms, Dr), but the match is not case sensitive. If no match is made the
matching process fails at this point.
- The notice recipient address submitted by the debtor is
examined by USPS-certified address processing software to ensure that it is a
valid (deliverable) address. If the address submitted by the debtor is
insufficient for the software to produce a valid 9-digit zip code, the matching
process fails. If a valid 9-digit zip code is produced, the BNC will modify the
zip code provided if necessary.
- The valid 9-digit zip code produced in step 3 is compared
to the 9-digit zip codes provided in your Noticing Agreement that are maintained
in the BNC database. If no match is made the matching process fails at this
point.
- If the notice recipient name and address do match the
name(s) and address(s) in the BNC database, the BNC will EDI, E-Mail or Fax the
notice.
- If the notice recipient name and address do not match the
name(s) and address(s) in the BNC database, the BNC will mail the notice via the
US Postal Service.
If applicable, contact the court EBN Coordinator or the BNC to add additional names
and addresses that debtors designate for you or your company. As appropriate, you must notify the court EBN
Coordinator or the BNC should your e-mail or any names and addresses used for
electronic noticing change.
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